Chief Operating Officer, The Cultural Conservancy
Full-Time Position based in San Francisco, CA
The Cultural Conservancy (TCC), a 33-year-old Native-led nonprofit organization, seeks committed and enthusiastic candidates for the new full-time position of Chief Operating Officer (COO) based at our headquarters in San Francisco, California.
TCC is experiencing an exciting period of substantial growth in its budgets, staff size, funding partners, and in the scope and impact of its work.
Our recent evolution includes acquiring property, managing a working organic farm, domestic and international grantmaking, producing films and other media, gaining an increasingly high profile in Indigenous and philanthropic circles, and maturing into a global Indigenous organization.
Our annual budget is approximately $1 million.
The COO will become a pivotal, internally-focused leader who will help guide sustainable operations of a complex, resilient organization.
The COO will bring the leadership, management, and vision to ensure that TCC has excellent operational controls and efficiencies, clear administrative and reporting processes, financial strength, and people systems to further grow and thrive. To do this, the COO will be creative, respectful, constructive, energetic, and guided by the goals and culture of the organization.
The CEO, COO, and VP of Programs will together form an integrated and skilled management team overseeing the entire TCC mission. The COO will take on executive leadership for TCC’s 1) Financial Management; 2) Risk Management and Compliance; 3) Human Resources; 4) Facilities, IT and Database Management; and 5) Organizational Planning and Coordination.
The COO will work with a small but diverse staff supplemented by consultants and volunteers. On some matters, the COO will also engage with the board and its committees.
In coordination with the CEO, the COO will develop broad and deep operational knowledge of our varied programs; provide effective and inspiring leadership through active involvement in these programs and services; identify mechanisms for TCC to leverage cross-program strengths to maximize opportunities and mitigate challenges; and create and implement ongoing growth strategies and systems.
Responsibilities of the COO include but are not limited to:
1. Financial Management
Take full responsibility for day-to-day finance and accounting operations, including general ledger, A/P, A/R, daily financial transactions and payroll processing.
Develop and implement proper financial policies and procedures in accordance with best practices. This includes accounting, audit and tax standards for internal and external controls, and reporting for US and international non-profits. Oversee external accountant’s bookkeeping activities, including monthly and year-end close, and preparation of tax returns and tax documents such as 990s, 1099s and W2s.
Oversee annual organization-wide planning and budgeting processes with board and staff, including income and expense controls, tracking, reporting and forecasting.
Provide leadership in financial planning, internal and external reporting including grant budget preparation and reporting, and overall planning oversight and analysis.
Steward TCC’s resources by discovering more cost-effective ways of accomplishing goals.
Assist with all aspects of revenue generation, and help to ensure that all funds are thoughtfully and creatively deployed for the overall financial health of the organization.
2. Risk Management & Compliance
Ensure TCC has proper risk management policies and procedures, including appropriate insurance.
Review and manage policies on intellectual property, copyright, and creative works.
Manage independent contractor agreements and files, and ensure compliance with related legal and budgetary issues.
Oversee compliance for awarding domestic and international grants, including financial reporting and IRS and international regulatory compliance.
3. Human Resources
Take responsibility for day-to-day human resource functions, including developing and implementing HR policies and procedures in compliance with labor laws and a continually updated Employee Handbook.
Ensure equity and harmonization of HR policies with staff compensation and benefits.
Oversee regular staff performance evaluation processes and maintain personnel files.
Maintain and administer employee benefits, including health insurance.
Lead recruitment, hiring, orientation, and employee exit processes.
4. Facilities, IT and Database Management
Be responsible for property management, overseeing office lease contracts at four locations in California and all vendor contracts.
Be responsible for overseeing IT systems, including liaising with outside IT consultants, troubleshooting, and designing associated policies and procedures such as cyber security.
Maintain SalesForce (SFDC) database.
Manage TCC’s capital assets and equipment.
5. Organizational Planning and Coordination
In partnership with the CEO and VP of Programs, design and implement organizational planning, monitoring, and evaluation activities.
Take overall responsibility for creating and maintaining a work environment that fosters a high-performance learning culture, good employee morale, teamwork and effective talent management and utilization.
Share information with staff, seek feedback and encourage collaborative input.
Support, manage, and represent the management team at board committees including the Capital Campaign, Program, and Strategic Planning Committees.
PROFESSIONAL EXPERIENCE AND PERSONAL ATTRIBUTES
Bachelor’s degree and ideally a relevant graduate degree (MPA, MBA or equivalent)
Experience with Quickbooks, Xero, or other accounting software, and SalesForce
At least 8 years of senior management experience (CFO, COO or equivalent) including finance and administration duties, preferably at a foundation or a non-profit organization
Evidence of other executive or collaborative leadership experience and capabilities
Evidence of success guiding or facilitating organizational change and development
Evidence of ability to collaborate, manage, and communicate effectively in multifunctional and intercultural teams
Sound, seasoned judgment and ability to demonstrate values-based leadership
Evidence of analytical, financial planning, management and reporting skills
Strong experience in Human Resources management
Experience reporting to or engaging with boards
Evidence of strong oral and written communication skills, and an ability to translate financial concepts and data into understandable language
Ability to design and run distributed financial systems involving multiple locations
Evidence of commitment to fostering collaboration and teamwork
Strong interpersonal skills and ability to build and maintain positive relationships and networks with diverse peoples and organizations
High level of integrity and commitment to TCC’s mission, vision and core values of Indigenous rights and self-determination
Ability to manage and motivate staff through effective leadership, mentoring, communications, coaching, professional development, facilitation, evaluation, and transparent systems of rewards and responsibilities
Sensitivity to and support of cultural diversity and social justice
Knowledge of Indigenous cultures and systems and an ability to understand and translate these into operational procedures
Passion for and commitment to advancing Indigenous peoples’ rights and leadership
Evidence of humility, creativity, a team-oriented spirit, and sense of humor
LOCATION AND COMPENSATION
The COO will work from our beautiful offices in the historic TidesConverge building, within Presidio National Park in San Francisco, California. Although on-site housing opportunities may become available over time, we are unable to offer relocation assistance to the San Francisco Bay Area.
TCC offers excellent benefits including health insurance, paid time off, and a salary commensurate with norms in the field and professional experience. The full-time salary for the COO will be $85,000-$100,000 per year.
HOW TO APPLY
To apply, please send a cover letter explaining how your goals, skills, and background fit this position; the names and contact details for at least three references familiar with your relevant professional history; and a current CV/resume to COOSEARCH@nativeland.org. Your letter, reference list, and resume should be compiled into a single PDF file attached to an email with the subject line “TCC COO Position.” We will not contact your references without notifying you. Priority will be given to complete applications received by January 31st, 2019, with first screening to begin soon thereafter and interviews with finalists scheduled for early March. Confidential inquiries about the position may also be submitted to this email address.
The Cultural Conservancy is an equal opportunity employer
and strongly wishes for a diverse candidate pool for this search.
Native American/Indigenous candidates are enthusiastically encouraged to apply.